As noted in the data dictionary, the ucsbAffiliation attribute defines a person's relationship with the University. This is of critical importance in any LDAP-enabled application or service, as ucsbAffiliation provides a baseline level of authorization for your service.
The following are potential values for ucsbAffiliation. Review these carefully to determine which demographics might be authorized for your service.
Employee
| assignment | An extract from the University payroll system is examined for current employees. Presence in these data indicates an "employee" affiliation. |
| removal | Included in the payroll system extract is an appointment end date. If an end date is set for a given record, the employee affiliation will be removed on that date. If an end date is not set but the employee is no longer present in the payroll system extract, the "employee" affiliation is removed on the day at which they're no longer present. |
Student
| assignment | Three academic quarters worth of registration data are inspected including the current quarter two subsequent quarters. Presence in this data indicates an affiliation of "student". |
| removal | Included in the registration data is a field indicating a student's registration end date, which is typically the last day of the future-most quarter in which they have a registration record. This date rolls forward as a student continues to enroll in subsequent quarters. When a student ceases to enroll their student affiliation ends according to the end date of the last quarter in which they are enrolled. |
Registered
| assignment | Included in the registration data used to provision the "student" affiliation is the student's current registration status code. Only those records with a status of "R" — which indicates that the student is registered and not lapsed, cancelled, withdrawn, missed fee, etc. — are assigned an affiliation of "registered". Note that the "registered" affiliation is always a subset of the "student" affiliation. |
| removal | Like to removal of the "student" affiliation, the removal of "registered" affiliation takes place at the end date of the quarter in which the student last had a registration status of "R". |
Umail
| assignment | For traditional students, U-Mail accounts are authorized for activation once an affiliation of "student" has been assigned to a person. Extension students are authorized to activate a U-Mail account only after an affiliation of "extension" has been set. After a student has activated their U-Mail account, an affiliation of "umail" is assigned. |
| removal | U-Mail accounts for traditional students are deactivated on the first of the month for any student who has not been registered for the previous thirteen (13) months. Extension student U-Mail accounts have a one month grace period from the date at which they lose their "extension" affiliation. Once a student's U-Mail account has been deactivated the "umail" affiliation is removed. |
Applicant
| assignment | The Admissions office provides OIST with data containing records of individuals who have applied for undergraduate admission in a given year. Presense in these data triggers the instantiation of an "applicant" affiliation. Note that those that have only an "applicant" affiliation are not eligible to activate a UCSBnetID -- incoming students must have a "student" affiliation to be eligible to activate their identity record. |
| removal | The "applicant" affiliation is removed once the corresponding record is no longer present in the current Admissions data extract. |
The following affiliations are provided for miscellaneous demographics whose relationship to the University isn't reflected in central data sources. Such affiliates are typically provisioned by edge departments using the Identity Annex service.
Extension
| assignment | Assigned based on the presence of a record in the University Extension student enrollment data for a given academic quarter. |
| removal | The "extension" affiliation is valid only for 120 days from the date it was created, roughly corresponding to the academic quarter in which they're enrolled. |
Visiting Scholar
| assignment | The "visiting_scholar" affiliation is assigned to visitors having academic business with the University. These may be visiting research fellows, returning grad students, non-payroll postdocs. |
| removal | The end date attached to this affiliation may not exceed one year from the date of creation, although it may be renewed as necessary. |
Contractor
| assignment | The "contractor" affiliation is assigned to visitors having non-academic business with the University. Typically these are vendors or other commercial service providers to academic or administrative departments. |
| removal | The end date attached to this affiliation may not exceed one year from the date of creation, although it may be renewed as necessary. |
Library Patron
| assignment | The "library_patron" affiliation is assigned to library customers that require a UCSBnetID for access to restricted library resources. |
| removal | The end date attached to this affiliation may not exceed one year from the date of creation, although it may be renewed as necessary. |
Pre-Hire
| assignment | The "pre-hire" affiliation is assigned to new hires -- typically faculty -- that require a UCSBnetID for access to network resources prior to being added to the payroll system. |
| removal | The end date attached to this affiliation may not exceed 90 days from the date of creation. Although this may be renewed, the use-case for this assignment is such that these affiliates will be added to the payroll system prior to their pre-hire end date. |
Associate
| assignment | The "associate" affiliation is assigned to entries that are neither employees nor students but are related to the University in some ancillary capacity. This affiliation has been deprecated and will be removed at some point in the future. |
| removal | The sponsorship of an associate by a campus department requires that they provide an end date to their association upon assignment. A sponsoring department can set an associates end date no to later one year in the future, but they may renew an associate affiliation as necessary. |